How to register & bid
Registration
To view and bid for a live opportunity, you will need to be registered on the PFRC Opportunities Portal (the Portal).
Only register one account for each organisation. If your organisation has already registered an account on the Portal, please do not register a new one.
If your organisation is part of a group of entities, separate accounts should be created for each potential bidding entity.
Joining the Supplier Network
Once you have registered an account on the Portal, please complete the Supplier Experience Form on the OPEN OPPORTUNITIES page to join the PFRC Supplier Network and be eligible to bid for PFRC Opportunities.
Bidding
Bidding is managed exclusively on the PFRC Opportunities Portal. Suppliers are required submit their technical and commercial proposals through standardised forms and templates on the Portal.
Bids are evaluated according to evaluation criteria shared in an Invitation to Bid. Depending on the scale and complexity of the opportunity, the bidding process may comprise multiple stages.
Social Values
Social Value is central to PFRC delivery and how we collaborate with our suppliers. SME suppliers, niche suppliers, suppliers based in the countries where we deliver, and women- and disability-led suppliers which feel they would benefit from advice or support on how best to approach bidding for PFRC interventions, should contact the PFRC team at commercial@pfrc.uk.
To ensure our Social Value objectives are achieved, PFRC has taken the following steps:
- Clear Social Value policy, including definitions and requirements has been developed and uploaded on our website (Resources page)
- Tailored market engagement activities are conducted at early stage of each procurement to raise awareness and encourage suppliers from beneficiary countries to register with PFRC
- Social Value considerations are embedded in the bid evaluation criteria, encouraging participating of the niche, local and small suppliers in the consortiums, as well as encouraging workforce diversity in the structure of the proposed team
- Social Value commitments from the bid are translated into the intervention Key Performance Indicators (KPIs) and within programme logical frameworks (logframes)
- All PFRC suppliers are required to provide data and qualitative evidence that demonstrates progress and impact throughout the project lifecycle.
Lessons PFRC has learnt from procurements to date
Through its first seven competitive procurements across Africa and the Middle East, PFRC has continued to refine its procurement processes and strengthen commercial governance. Experience to date has reinforced the importance of early planning, clear stakeholder engagement and robust contract mobilisation arrangements to support efficient delivery. Strong governance measures, including structured evaluation processes, conflict-of-interest management and comprehensive audit trails, have underpinned all seven competitions.
PFRC has also prioritised broad market engagement, typically engaging between 14 and 28 organisations per opportunity, resulting in contracts being awarded to five different suppliers, including a locally owned firm. These procurements have highlighted the value of providing suppliers with greater visibility of upcoming opportunities and sufficient time to develop partnerships and competitive bids. PFRC continues to apply lessons from completed procurements to strengthen future competitions, support diverse supplier participation and drive continuous improvement in procurement delivery.
